every guest - every meal - every time
PLANNING YOUR EVENT
Thank you for inquiring about our Catering Services at Southwestern Assemblies of God University. To assist you in planning your event, we have included the following guidelines:
SECURE THE EVENT LOCATION
Reserve a room by contacting Michelle Parks (firstname.lastname@example.org). Room set-up and any audio visual needs should be coordinated with Event Services. Once you have reserved your event location, here are some guidelines that will assure
PROVIDER ONSITE MENU AND ORDER FORM
Contact Provider as soon as you book your event through the University. This needs to be done at least 3 to 4 weeks prior to the event. While every decision need not be finalized in the beginning, the more decisions you have made, the easier your event planning will proceed. Please fill out the Catering Request Form and submit.
FOOD AND BEVERAGE
Provider Contract Food Service has the exclusive right to provide food service for all organized events on campus via our contract. All food and beverages purchased through Provider must be consumed on the premise.
REVIEW, SIGN & RETURN CONTRACT
To Confirm Your Event: Upon placing your order, you will receive a contract of services requested. This contract must be signed, scanned and emailed to email@example.com to confirm your event prior to providing the guarantee.
PROVIDE FINAL GUEST COUNT GUARANTEE
We require a guest count, pricing and menu finalization at least seven working days before your event to firstname.lastname@example.org. This count is your guaranteed number. If no count is given at that time, your original booking count or actual number of guests, whichever is greater, will be charged.
FINALIZE EVENT DETAILS
The Provider Catering office will contact you if there are any questions or concerns about your event. The Catering Coordinator is Monique Brown and she can be contacted at email@example.com. Feel free to contact the office by phone between the hours of 8:00am and 5:00pm, Monday thru Friday.
All meals are served buffet style unless otherwise requested. High quality disposable ware will be used unless otherwise requested. Price includes the buffet linen and décor. Meals can be arranged to be plated and served for an additional fee, including service staff and table settings. If requested, china and glassware can be provided for an additional fee at the alternate locations. Additional linens are available for $5.25 per cloth.
CANCELATION AND CHANGES
Any event cancelled less than 3 business days prior to the event, will result in a charge of 25% of the total invoice, to cover food and labor invested at the time of cancelation. Any changes after 5 business days will incur a 20% fee.